Stop Being Your Agency's Most Expensive Project Manager

Embedded support that lets you deliver high-quality creative projects on time without being stuck in day-to-day execution.

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Is This Your Reality?

You've built a successful creative agency generating $300K to $800K+ annually, but instead of leading, you're drowning in project details. Every client deadline feels like a personal emergency. Your phone buzzes late with "quick questions" that derail your evening. You're the final approval on every design decision, the one putting out fires when deliverables run late, and the person your team turns to for answers they should already have.

Margins are tightening because projects often run over scope and timeline. What began as a two-week project stretches into six weeks of revisions, rushed delivery, and stressed team members. You're losing quality clients who expect seamless execution but instead experience the strain of relying too heavily on the owner. Meanwhile, you're turning away potential revenue because you don't have the bandwidth to take on more without sacrificing quality.

The weight of being indispensable is draining your creativity and limiting your growth. You didn't build an agency to become its most expensive employee, yet here you are, managing details instead of vision, reacting to problems instead of preventing them, and feeling like the business owns you.

If this sounds familiar, you're not alone. I help clients like you find time, energy, and mindspace freedom they crave.

Ready to break free from this cycle? Speak to Me

Sam E.

Founder, DoGood Creatives

"Before hiring theopsmagician, I felt like an overworked project manager, constantly approving work, answering questions, and chasing updates just to keep things moving. I had a great team, but work started to feel like babysitting. Now? Everyone owns their lane. They move without me, make decisions, and keep projects on track. I finally have breathing room to lead and grow the business."

How I Help Agencies Run Without the Owner in the Weeds

I understand the pressure of running a creative agency that's growing, yet still depends heavily on you to keep projects on track. You want your team to deliver high-quality work consistently, hit deadlines without rush work, and operate smoothly without you being caught in every decision or detail.

My approach focuses on building documented delivery playbooks that empower your team to do their best work without micromanagement. I leverage AI and automation to help you become the only choice for your best clients, while managing execution with ease so you can focus on your best creative work.

This creates a dependable engine where your team can run projects independently, giving you time back to lead, innovate, and grow.

Three Ways to Work Together

To fit your needs and pace, I offer three ways to work together

DONE FOR YOU

Embedded Partnership

I integrate directly into your agency as your dedicated project & operations manager on retainer. I manage your project workflows, coordinate your creative team, track deadlines, handle client communications, and ensure every deliverable moves smoothly from concept to completion.

  • Seamless client service
  • Clear team direction
  • Get your time back
Book Your Strategy Call

DONE WITH YOU

4-6 Week Project Sprints

Those critical projects sitting on your "someday" list that you never have time to finish; launching that course, implementing new systems, creating team training resources, we tackle them together in focused 4-6 week sprints.

  • One project, full execution
  • No more stalled initiatives
  • Complete in 4-6 weeks
Start Your Sprint

POWER HOUR

90-Minute Sessions

90-minute sessions where we diagnose the specific client delivery bottleneck blocking your progress (scope creep, late projects, revision nightmares, team delays, capacity issues, etc) and create a plan to fix it immediately.

  • Diagnose bottlenecks
  • Immediate action plan
  • Quick wins
Book Your Power Hour

Here's What Changes When We Work Together

When your client delivery is running smoothly without your constant involvement, everything in your agency shifts. You stop being the expensive project manager and start being the visionary CEO you built this business to become.

20+ Hours Back In Your Week

No more 9 PM client calls, weekend project reviews, or being the go-to person for every team question. Your evenings and weekends become yours again.

Projects Delivered On Time, Every Time

That sick feeling when you realize a deadline is tomorrow and the work isn't done? Gone. Your team hits deadlines consistently without last-minute panic.

Higher Profit Margins

No more projects that drag on for weeks beyond scope. Clear boundaries, documented processes, and efficient execution mean you keep more of what you earn.

Quality Clients Stay Longer

When clients experience seamless project delivery instead of constant delays and communication gaps, they stick around and refer others like them.

Take Vacations Without Business Emergencies

Disconnect during time off, knowing your team can handle client needs without calling you every few hours.

Reclaim Your Creative Vision

Stop being trapped in operational details and get back to what you built this agency for - leading creative strategy, innovation, and growing the business you envisioned.

My 3-Step Path to Delivery Freedom (and 20+ Hours Back)

I help your agency build a repeatable system to deliver high-quality projects on time without you having to manage every detail. Here's how we do it, step by step:

1

Build (Delivery Assets & Playbooks)

We document every step of your delivery process, no more "figure it out as you go." Your team gets clear guides, templates, checklists, and SOPs for each stage so every project follows the same high-quality path.

2

Setup (Team for Execution Without Micromanagement)

We define exactly who does what, when, and how decisions get made. Your team knows their responsibilities, approval workflows eliminate bottlenecks, and accountability systems keep projects on track.

3

Deploy (Tools & Smooth Handover)

We configure your project management, communication, and other client delivery tools to match how your team actually works, train everyone on the new system, and run a live project to ensure seamless handover.

Then, I take ownership of managing and refining the process, ensuring everything runs smoothly over time while your team delivers independently.

The result? Your projects run on autopilot while you focus on what only you can do, growing the business.

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Your Options & Investment

DONE FOR YOU

Embedded Partnership

Starts at $2,550/month
Book Your Strategy Call

DONE WITH YOU

4-6 Week Project Sprints

$3,500
Start Your Sprint

POWER HOUR

90-Minute Session

$350 per session
Book Your Power Hour

How to Get Started

1

15-Minute Chat

Let's have a short conversation on IG, email, or WhatsApp so I can understand your unique situation and determine if we might be a fit.

2

Agreement & Payment

Once we agree we're a fit, I'll send you an invoice and contract to secure your spot.

3

Happy Dance & Implementation

Once payment is made, we do a happy dance and get on the way to getting your projects running smoothly without you.

Ready to get started?

Book My Services

What Clients Said About Working With Me

Richie O.

CEO, Proads Digital

"We thought it was a sales issue, but delivery was where we were stuck. Everything felt chaotic. Now I can take Fridays off, my team runs things without me, and we're onboarding more clients than ever without the stress. I only wish we'd done this sooner."

Maya C.

Creative Director, Bloom Studios

"My agency was doing well financially, but every single project required me to be hands-on from start to finish. I was exhausted from managing timelines, reviewing every deliverable, and putting out fires. TheOpsMagician completely transformed how we operate - setting up systems, managing my team, and giving me the mental space to focus on creative strategy. Now I show up as the creative genius my clients hired me to be, not their project coordinator."

You Built This Agency to Create, Not Manage Every Detail

It's time to reclaim your vision, your creativity, and your life. Your breakthrough is one conversation away.

BOOK NOW CONTACT ME